Conference project management

At Quote Hub, we understand that organizing an event can be a daunting task. That’s why we’re here to take the stress off your shoulders. With our comprehensive event management services, we handle every aspect of your event from start to finish.

Our dedicated team at Quote Hub works closely with you to understand your vision, goals, and ideas. We then craft strategic plans tailored to your specific needs, blending professional expertise with creative innovation to ensure your event is nothing short of exceptional.

When you choose Quote Hub, you’re not just getting an event planner – you’re gaining a trusted partner committed to making your event a resounding success. Each event is assigned a dedicated event manager who serves as your main point of contact throughout the process. Behind them stands a team of specialists, ready to bring your vision to life and ensure every detail is meticulously executed.

Trust Quote Hub to make your event a standout experience.
Contact us today and let’s turn your vision into reality.

  • Committee liaisons
  • Conference theme design and development
  • Planning and production timeline management
  • Sponsor, tradeshow and advertising programs and fulfillment
  • Meals, banquets and social functions
  • Audio visual / webcasting / screen
  • Onsite staffing and volunteer coordination
  • Scholarship and travel award programs
  • Implementation
  • Continuing Medical Education certification
  • Post-conference follow up and evaluations
  • Interactive solution
  • On-site live streaming sessions
  • Database management

From concept to completion, we’re truly vested in your success in everything we do. With our strategic planning services as your platform you can:

  • Increase attendance
  • Reduce the time and burden of conference planning
  • Keep timelines, schedules and budgets on track
  • Leverage historical data to maximize budgets and limit contractual obligations
  • Gain insight into historical data on attendees, participants, sponsors and vendors
  • Build long-term relationships with quality suppliers
  • Poster sessions
  • Sourcing and contracting online journal publications
  • Printed and electronic proceedings
  • Scientific and host committee communications
  • Speaker check in and slide collection
  • CME applications

As a vital part of your strategic and tactical team, Quote Hub delivers unparalleled service and conference management expertise so you can:

  • Reduce the time, expense and effort dedicated to running a scientific or medical conference
  • Ensure timely and effective communications with committee members, speakers, attendees and vendors
  • Present informative, accurate and well organized program content
  • Increase overall event satisfaction for all conference participants
  • Centralize all historical conference data for reporting, analysis and planning
  • Gain a long-term partner to aid with strategy and management for upcoming events
  • Enjoy your role as the conference chair
  • Quote Hub helps shape your scientific programme, from abstract management to on-site presentation management. Next to that, we guide authors, reviewers and programme committee members through every stage of the call for abstracts. And we are glad to help you publish final programmes, abstract books.
  • Pre-conference speaker management
  • Contracts
  • Speaker communications
  • Onsite speaker slide collection
  • Honorarium/benefit fulfillment

Quote Hub handles all the details of your speaker program so you can:

  • Make it easy for conference contributors to participate in your event
  • Maintain schedules and budgets
  • Respond more quickly and effectively to speakers and other content contributors
  • Produce high quality conference materials
  • Manage, track and fulfill honorariums and other benefits easily
  • Collect and organize speaker records in a centralized database for future planning and evaluation
  • Websites
  • Eflyers
  • Ongoing email list management
  • Whatsapp communication 
  • Printed materials
  • Web casting
  • Live press conference production
  • Media coverage 

Quote Hub helps you plan, execute and evaluate professional marketing and communications activities so you can:

  • Increase attendance and drive registrations
  • Save time and money by automating communications processes
  • Keep participants informed with up-to-date information
  • Produce more accessible and relevant printed and online content
  • Maximize your marketing budget with highly targeted marketing outreach
  • Leverage centralized historical data to easily plan, track and manage future marketing activities
  • Once the dates and the venue city of your event/conference are decided the next crucial step is to select a venue and secure it for your event by contracting. Since we have worked with almost all major venues/hotels across Kuwait , we know the strengths and constraints of each venue inside and out. We are specialists at choosing a venue that is best suited to your conference/event requirements in terms of logistics/space/location/cost as well as statutory regulations etc.
  • Financial management and budgeting
  • Weekly income reporting
  • Lodging reports to track contractual obligations
  • Financial tracking for grant reporting
  • Credit card processing in multi currencies
  • Vendor payments
  • Detailed financial reporting and record keeping

With Quote Hub you can rely on us to watch your bottom line results. We have the specialized know-how to successfully manage conference finances so you can:

  • Keep costs in check
  • Maximize your conference ROI
  • Minimize your workload
  • Reduce mistakes
  • Track finances easily
  • Support multiple currencies
  • Gain insight into financial data for future budgeting and planning
  • Secure, centralized database of stakeholders (sponsors, exhibitors, complementary registrants, speakers, groups)
  • Individual customer IDs and passwords
  • Group registrations
  • Weekly registration reports
  • Membership dues
  • Demographic studies
  • Online registration
  • Integration with event management
  • Customizable badges
  • Session info
  • Event histories

With our unsurpassed service and automated, online tools we take the time and hassle out of registration so you can:

  • Simplify registration for all your conference participants
  • Increase the number of registrations and improve attendance year over year
  • Eliminate tedious, error-prone or duplicate data entry
  • Capture all registration data in a centralized location – no more juggling multiple spreadsheets or starting from scratch each year
  • Stay informed and gain visibility into real-time and historical registration data
  • Reduce the time, cost and complexity of planning your next event
  • Airline ticketing
  • Hotel contracts
  • Individual and group hotel reservations
  • Hotel room block monitoring
  • Tour programs

Our travel services are part of our overall commitment to making your conference an outstanding achievement. With Quote Hub as your travel manager you can:

  • Reduce the time and costs of managing travel and housing
  • Negotiate and secure the best rates and contract terms
  • Assess and reserve accommodations that fit the size and needs of your group
  • Simplify travel arrangements for conference participants
  • Centralize travel records in one database for easy planning, tracking, reporting and evaluation
  • Increase conference attendance
  • Tradeshow and sponsorship program design, development and fulfillment
  • Exhibitor and sponsor liaisons
  • Onsite logistics
  • Exhibitor and supplier contract management
  • Registration and badges
  • Sponsor and exhibition guides

Quote Hub takes your tradeshow and sponsorship programs to the next level so you can:

  • Improve customer service for your exhibitors and sponsors
  • Increase sales
  • Control costs
  • Increase visibility and access to information
  • Reduce the time and burden of tradeshow and sponsorship management on you and your staff
  • Keep timelines, schedules and budgets on track
  • Gain insight into historical data on exhibitors and sponsors

Entertainment is one aspect of conferences which is sometimes overlooked/not given enough attention to and that can hurt the popularity of your event/conference. Delegates often look for some light/refreshing moments that they take back as joyous memories of the event. Being one of the most successful and experienced event organizers in Kuwait, we understand the importance of entertainment in the conference arena and provide our clients with an exhaustive range of entertainment options to choose from. Our entertainment management ensures that the guests are kept thoroughly entertained and often they look forward to joining our clients’ events because of the entertainment value alongside the business/knowledge sharing part.